For exhibition and conference organizers

Professional event registration, from pre-registration to the final report

SABTNAMA runs your visitor and exhibitor registration, entry cards, door check-in, business meetings and analytical reports in one system.

  • Active since 2016
  • More than 200 events and exhibitions registered

What is SABTNAMA?

Since 2016 SABTNAMA has run registration and visitor data management for Iran's exhibition and event industry. Today all of it runs in one integrated system — from the registration form to the entry card, door scanning and the final report — with data that belongs to the organizer.

SABTNAMA services

Professional registration for visitors and participants

A registration form is built for your event, and every registration goes straight into the event's database.

  • Separate forms for visitors and exhibitors, with questions specific to your event
  • Duplicate registrations recognised and each person's details merged
  • A digital entry card sent by SMS right after registration
  • Online registration on SABTNAMA before the event day

Smart assistant

SABTNAMA's chat assistant answers participants' questions about the event and makes business contact easier.

  • Answers visitors' questions about the event's dates, venue and exhibitors
  • Suggests relevant companies to each participant from their stated field and interests
  • Meeting requests and contact exchange, only with both sides' consent
  • Reads exhibitors' catalogues and extracts product names for their own review

Business meetings between exhibitors and visitors

Exhibitors and visitors arrange business meetings with each other before and during the event.

  • For exhibitors: meet target buyers instead of waiting at the booth
  • For visitors: find the right supplier before entering the hall
  • Requests and answers notified by SMS
  • Each side's contact details are shown only after their own consent

Entry and exit scanning for conferences

Each participant's card is scanned at the entrance and exit and their attendance recorded; the operations team knows at any moment who is in the hall.

  • Scanning with a phone camera, on the web or the Android app
  • Works on weak internet: scans are kept and synced in batches
  • Entry, exit and attendance counts for access management
  • Participants identified from their entry card code

Professional and analytical reports

The event report is built from real registration data, shareable by link and downloadable as PDF.

  • Visitors and exhibitors separated, with unique people counted
  • Returning visitors from earlier editions of the same event
  • Fields of activity and interests stated by participants
  • Business activity: suggestions and meeting requests

On-site badge printing and delivery

Each participant's entry card is printed and handed over at the venue; anyone who pre-registered walks in without a registration queue.

  • Cards printed with each person's name, position and company at check-in
  • A digital SMS card for faster entry
  • On-site registration for those who did not pre-register
  • Trained staff for entrance operations at peak hours

Registration in three stages

  1. Before the event: Registration form design, announcements and pre-registration, digital entry cards and preparing the registration system.
  2. During the event: Fast registration, card printing, entry and exit scanning, queue management and on-site technical support.
  3. After the event: Analytical reports on visitors and exhibitors, comparison with earlier editions, and data ready for the next one.

Common questions

Which events is SABTNAMA for?

Domestic and international exhibitions, conferences and congresses — any event with registration, entry cards or door control.

Who holds the visitors' data?

Your event's visitor data belongs to you, and its reports are yours. No participant's personal details are shown on SABTNAMA's public pages.

How long does preparing registration take?

It depends on the event's size and needs. The consultation sets the preparation plan for your event.

How is the price set?

By the services you choose and the event's scale; a proposal follows the consultation.

How is my event published on SABTNAMA?

Every event's details are checked by the SABTNAMA team before publishing. Send a request or call us.

Call for a registration consultation

Request a consultation